How To Export Data From Excel To Word

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How To Export Data From Excel To Word: What You Should Know

In Excel, right-click the text you want to extract (in a cell or column). Then choose “Copy to Clipboard”. How to Export your spreadsheet as Word Formatted Text (CSV) 1. In Excel, go to Data > From Text/CSV. Select the .csv file you want to export (if it's in a CSV/XLS (Microsoft Excel Language Server) format). 2. In Word, open the source file. Click Edit > Formatting > Table of Contents. Choose the tab for your table of contents (Column 1) and then click OK. How to Export your spreadsheet to Word 1. In Excel, go to Data > From Text/CSV. In the “Copy to clipboard” box, choose a destination. Then choose the destination (file) you want to export. I hope these resources help you on your next Excel data extract and merge efforts, whether they are from Excel or not.

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FAQ

How do I export content from Excel to Word?

How can one export data from MS Word to MS excel without manually entering the data from scratch? The data is on a questionnaire form, not a word table.

Here are 1 basic steps for transferring one form. Hopefully this will answered your question. 1 Analyze your needs There are several parts to a transfer task. The scenarios are unique but theponents are generally the same The data italic you're transferring The source italic file that contains the data The destination italic file to which you're transferring the data The transfer italic medium italic used to make the switch; usually it's code You'll need to identify these fourponents before you do a thing. Our example uses a Word form to gather data (input values) but you might use a Web form an Excel userform or some other format. The transferring code and process will be mostly the same regardless of the input's format. This exercise is less about the source and more about the ability to transfer records one at a time to a destination file. 2 Determine the destination format After ensuring that you have all the pieces you need to begin your work determine the physical dynamics of the destination file. Usually this format is predetermined. We'll transfer two elements apany's name and phone number record by record into the simple Excel sheet shown in Figure A . Figure A Our example sheet is simple on purpose. Transferring the data is the job; the number of fields is usually irrelevant. 3 Identify the destination data s Once you know the format note the data s the source file expects to receive. You might have to convert data s before actually transferring the data. We won't do so in this example. Both fields in this destination sheet are using the General format. But it's important to note this information before beginning because the data might need special handling. For instance strings and dates must be delimited property. 4 Note the destination file's location The next bit of information you'll need is the path to the destination file. In this example both files will be on the same drive but in different folders. Some data must travel long distances to get from the source to its destination file and you'll need to know every node of that journey. If you're using a network you might need to code in special permissions and passwords to use along the way. Our example destination workbook resides at EExamples and isn't password protected. 5 Create the source form If you're lucky you'll have some flexibility when choosing the source format (but not always). In this case we'll use the simple Word form shown in Figure B to collect two pieces of data. Figure B Use Word's form fields to collect data. A Word form is a document that contains fill-in blanks called fields. Each field is a predefined cell that stores data input. To create the example Word form insert two fields into a blank Word document as follows Click the Developer tab and then choose the ab field from the Legacy Tools drop-down in the Controls group (circled in Figure B). In Word 23 choose Toolbars from the View menu and select Forms where you'll find the Text Form Field control. Enter txtCompanyName italic in the Bookmark property as shown in Figure C . Repeat steps 1 through 4 entering txtPhone italic in step 3. Figure C The form field is a legacy tool in the Ribbon versions. 6 Add the basic code To add the code that transfers a single record from the fields to the example workbook do the following With the Word form open press Alt+F11 to launch the Visual Basic Editor (VBE). Enter the code in Listing A . Listing A The transferring macro Sub TransferToExcel() code 'Transfer a single record from the form fields to an Excel workbook. code Dim doc As Document code Dim strCompanyName As String code Dim strPhone As String code Dim strSQL As String code Dim cnn As code 'Get data. code Set doc = ThisDocument code On Error GoTo ErrHandler code strCompanyName = Chr(39) & (txtCompanyName).Result & Chr(39) code strPhone = Chr(39) & (txtPhone).Result & Chr(39) code 'Define sql string used to insert each record in the destination workbook. code 'Don't omit the $ in the sheet identifier. code strSQL = INSERT INTO PhoneList$ _ code & (CompanyName Phone) _ code & VALUES ( _ code & strCompanyName & _ code & strPhone _ code & ) code strSQL code 'Define connection string and open connection to destination workbook file. code Set cnn = New code With cnn code .Provider = . code .ConnectionString = Data Source=; & _ code Extended Properties=Excel 8.; code .Open code 'Transfer data. code .Execute strSQL code End With code Set doc = Nothing code Set cnn = Nothing code Exit Sub code ErrHandler code MsgBox & & _ code vbOKOnly Error code On Error GoTo code On Error Resume Next code code Set doc = Nothing code Set cnn = Nothing code End Sub code 7 Add a way to execute the macro You could add a macro button to the Ribbon or even amand button to the document. But using form fields you can bypass the interface tools and let one of the fields execute the macro as follows Double-click the phone field (txtPhone) to open its property sheet. Click OK. In the resulting task pane click Allow Only This Type Of Editing In This Document. Click Yes Start Enforcing Protection. Click OK. ordered-list Figure E Enable protection to restrict data entry to the form fields. 9 Use the form All your basicponents are in place and you're ready to use the form. To do so tab into the first field (if necessary) and enter apany name. Press Tab and enter a phone number as shown in Figure F . After entering the phone number press Tab to execute the code. Then check the Excel workbook. As you can see in Figure G the code transferred the record as expected. The code appends each record as transferred allowing you to amodate existing data. Figure F Using form fields to collect data is easy. Figure G Our macro code copied the data from the Word form to an Excel sheet. 1 The rest of the story The macro in Listing A covers the basics. It identifies the data and transfers it as is to a destination workbook. That part'smon to almost all transfer tasks where you're moving one record at a time. There's much more to consider. For instance there's no data validation; there's nothing to force users to enter a valid phone number in the right format. To ensure consistent and valid data include code that validates the data (usually before transferring). You also might want to include a confirmation message that asks users to confirm the transfer before actually executing the code. Right now the transfer is automatic. The error handling is bare bones. You'll need to test your code thoroughly for all possible problems. These are just a few of the areas you'll want to customize.

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